Service Industries

Professional service and field service industries love the benefits that Acumatica brings them. For service industries to be able to provide great service to their customers they need real-time access to information, and the ability to employ all the resources of their organization with access to that information for their customers. Only an integrated business ERP for the service industry will provide the powerful 360-degree view of your customers’ activities, requests, and projects that your company needs to stay ahead of the competition. With Acumatica’s licensing model you are not charged per user so all the departments that need access to your data have it. Also with Acumatica’s any device, anytime, anywhere access you get notified of your customers needs when they happen. With outlook integration and automation service requests can automatically be routed to the right party.

Acumatica’s fully integrated system means you’re not working with multiple systems trying to track down information. One system that integrates your company’s financial management, operations, and CRM. Every person has full access to all the information. Your customer service department gets notified through an email or call and can instantly notify staff in the field, or incoming requests for support emails can be automatically routed to the right support consultant or department. If your field service team needs to know if Inventory is in stock for a part, see the original invoice they can get real time access to that information. Service staff can input time and service management information through remote entry. Shorten the time between call receipt and job assignment with Acumatica’s scheduling, dispatching, and call center.

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Wholesale Distribution

Wholesale distributors need ERP systems that are optimized, streamlined, and enable them with speed and quality to handle their distributions processes. To provide great customer service the entire team must have access to accurate and timely information. Anytime, anywhere, on any device helps insure that your team has access to all the data. An integrated system from the CRM system knowing what was communicated to the customer through the whole Sales and Distribution process enables you to quickly service your customers. A single unified view of customer activity is critical to knowing all communication to the customer and all transaction activity with that customer to be able to serve him better.

The ability to automate their processes after an order is fulfilled helps tremendously, for example shipping documents are automatically printed for packing and shipping confirmation is emailed to the customer, and the order gets moved to an invoice. They may also need to have to integrate with multiple systems in real time, automatically. Acumatica can automatically integrate ecommerce orders into Acumatica Sales Order and then ship picking documents are automatically printed or the shipping department is notified how many orders aer awaiting shippment. Some of Acumatica’s customers were told they could only get the features that Acumatica has for over a million dollars, but Acumatica was able to do it for 1/10 the cost. All of these things Acumatica can handle which is why more companies are going to Acumatica.

A 2015 Aberdeen report, “What Has Changed in Wholesale Distribution: 2015 & Beyond,” revealed that distribution market leaders invested twice as many resources in technology than their less-successful competitors. The report emphasized the need to change processes and invest in technology.*

  • “Leaders are saying goodbye to manual processes by investing in automation at twice the rate of followers.”
  • “These leaders are using automation to provide integrated workflows and collaboration to all parties in the demand-to-fulfill network, across each inventory and fulfill/deliver stream.”

* From the Aberdeen Group’s February 2015 report “What has Changed in Wholesale Distribution : 2015 and Beyond” by Bob Heaney, Research Director, Supply Chain, Wholesale and Retail Practices.

What about small and medium size distributors? Acumatica Cloud ERP makes a powerful, modern ERP system for wholesale distribution well within reach for all sizes of businesses

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With a fully integrated system you are able to take orders from your eCommerce store automatically flowing them into Acumatic’s sales order ready to process for the shipping department. This complete eCommerce ERP solution tightly integrates a robust eCommerce platform with Acumatica’s Financials, Sales, Inventory, CRM, and Fulfillment systems using Magento. Acumatica eCommerce Edition allows you from one dashboard to manage eCommerce, inventory, picking-packing-shipping, returns, customer support, and accounting. Automating your shipping and receiving workflows, and reduce shipping and packing errors by automatically printing barcode labels and pick tickets. This automation and efficiency enables to boost customer satisfaction. Use Scanners to pick goods when they are placed in a box, and confirm shipment. Built in integration with UPS WorldShip and FedEx Ship stations allows for even greater efficiency.

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Acumatica provides a multi-channel ordering experience while improving operating efficiency, whether it’s through an eCommerce store, POS, or through the regular sales order screens. Acumatica automates how online sales orders are taken and fulfilled and delivers a retail and software solution for small and mid-sized companies that improves the in-store experience. Acumatica’s Cloud ERP brings everything together in one integrated solution to improve the buying experience and encourage repeat customers and is designed with flexibility to accommodate the needs of a single location or multi-channel sellers.

Acumatica provides a centralized view of your business, where you get a real-time status of orders, inventory, shipments and profitability by product and location. By delivering a complete view of your business across online sales, telesales, and retail sales operations, Acumatica helps you to optimize inventory, ordering, and profitability.

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Acumatica’s embedded manufacturing solution for discrete manufacturing and batch processing

JAAS Advanced Manufacturing Software (JAMS) for Acumatica is designed and built on the Acumatica Cloud ERP platform by JAAS Systems. It is is built within the Acumatica framework and is fully integrated with Acumatica’s Financial, Distribution Management, Customer Management, and Project Accounting Suites. JAAS Systems has nearly two decades of experience developing feature-rich manufacturing systems, and they chose Acumatica’s cloud solution because of the rich technology platform and to have a fully integrated manufacturing solution with the ERP.

To have the competitive advantage in today’s market you have to be an agile manufacturer that can adapt to constantly changing conditions and access to real-time data throughout the enterprise. Changes currently facing producers are the emergence of the Industrial Internet of Things (IIoT) and Big Data analytics; the increase of mobile devices, anywhere; collaboration internally and with the supply chain, ERP in the cloud; and more emphasis of end-to-end supply chain processes and systems, to name a few. You need a flexible, optimized, and adaptable ERP solution that enables you have access to data anywhere, on any device, at any time.

Better Decisions Require Visibility Across the Business

The Aberdeen Group recently reported* that manufacturers feel constrained by limited visibility, despite the deluge of data becoming available from technological developments and the Industrial Internet of Things (IIoT): “Ultimately the challenges that they are facing can be linked to the lack of visibility into essential data needed to run their organization.”

The report concludes that high quality information, not just data, is required for the important decision-making necessary to manage growth: “When managing growth, importance is added to every decision, employees become removed from each other (functionally and physically), any organization is exposed more potential sources of data.”

On the data timeliness issue, they state: “Without easy access to data, and the organization cannot effectively keep costs low, react to changes in an agile manner, and collaborate internally and with the extended enterprise.”

The top challenges for manufacturers – and their solutions – depend on visibility of timely, accurate information and collaboration within the company as well as with the supply chain.

In Aberdeen’s Manufacturing Operations Benchmark Study**, manufacturers were asked to select their top strategies. The results:

  • Internal visibility (#1);
  • Internal collaboration (#2), and
  • Collaboration with the supply chain (#5)

Given the speed at which things change, simple reporting is not sufficient. Users need information that is real-time accurate; the ability to drill down into detail to understand what they see at the top; the ability to easily integrate data from multiple sources; and customizable presentations to focus on the specific information they need. In response, the industry is seeing a rapid movement towards self-service Business Intelligence.

Another Aberdeen Group report*** says:

“Cloud deployments offer organizations more agility and flexibility when deploying analytics to meet shifting business needs. Self-service users with cloud analytics gain an additional level of freedom as they are able to access data from anywhere.

Past Aberdeen research has shown that organizations using SaaS BI spend significantly less per user than purely on-premise organizations. These savings accrue for cloud adopters as analytical resources are rented from the provider, rather than being diverted from IT”.

* The Unified Manufacturing Environment: Transparency, Collaboration, and Desion-Making with End-to-End ERP, Nick Castellina, Research Director, Business Planning and Execution, Aberdeen Group, April 2015. Page 3

** The Unified Manufacturing Environment: Transparency, Collaboration, and Desion-Making with End-to-End ERP, Nick Castellina, Research Director, Business Planning and Execution, Aberdeen Group, April 2015. Page 3. *** Self-Service Analytics and the Cloud Drive User Empowerment, Peter Krensky, Research Analyst, Analytics& Business Intelligence, Aberdeen Group, July 2015, page 3

Superio performance of Saas verses on premise

They further concluded that the benefits of ERP are amplified when it’s also a cloud solution:

These organizations make quicker decisions, have more accurate inventories and financial reports, ship orders more effectively,and enable their employees to be more effective. …all other things equal, it appears cloud solutions produce an advantage.

Aberdeen’s “SaaS and Cloud ERP Observations: Is Cloud ERP Right for You?” offers the following comparative benefits of SaaS ERP versus on-premise ERP:

  • Improvement in inventory turns: 45% versus 41%
  • Reduction of operational costs: 22% versus 14%
  • Reduction in administrative costs: 20% versus 13%
  • Reduction in inventory: 14% versus 11%
  • Improvement in complete on time shipments: 19% versus 14%

* The Case for Cloud ERP in Manufacturing: Alleviating Outdated Concerns, Nick Castellina, Research Analyst, Business Planning and Execution, The Aberdeen Group, March 2013, page 10

JAMS for Acumatica is built on Acumatica’s modern web technology platform to integrate information across the manufacturing applications and throughout the Acumatica system. It is a fully embedded manufacturing solution in Acumatica, there is no need to re-key data in multiple places. All data updates are immediately available system wide. The system’s workflow ensure that important steps are completed properly and all approvals, documents, and other required data are included contributing to data accuracy.

Modules included in Manufacturing are:

  • Bill of Material (BOM)/Routing module – maintains production specifications, the framework for planning, operations and costing
  • Production Management – sophisticated production management for make-to-stock, make-to-order, engineer-to-order, configure-to-order, project centric, job shop, batch and repetitive manufacturing. Schedule production, track material and labor usage and cost, compare standard/planned with actual
  • Product Configurator – the rules-based Product Configurator allows products to be configured in multiple ways on quotes, sales orders and/or production orders. It enhances the quality and accuracy in the manufacturing of complex products
  • Estimating – users can calculate costs and prices for new or existing parts using material costs, work center rates, and overheads, among other data. The estimate can be either linked, or not, to a quote or an opportunity
  • MRPThe JAMS for Acumatica MRP module enables an organization to satisfy customer requirements while maintaining optimal inventory levels.

MRP Essentials

The JAMS for Acumatica MRP module enables an organization to satisfy customer requirements while maintaining optimal inventory levels.

  • MRP Display — Create production and Purchase orders directly from this screen and view all supply and demand from one centralized location
  • MRP Exception Messages — displays any stock available from another warehouse or site and identify late orders
  • Sales Forecasts — enter manually, forecasts can independent or dependent and consumed by sales orders; they can one-time forecasts or be weekly, monthly, or yearly
  • Bucketless System — it does not plan requirements for a period of time; plan requirements from every single demand; allows for flexibility by allowing for user-defined time buckets
  • Master Production Schedule – The MPS is entered manually by the planner; MRP plans all requirements based upon the MPS; the MPS is treated as a pre-planned production order and will act as a supply for other demand requirments
  • Multi-Site planning – Controls whether or not MRP will plan requirements by site or a combination of sites

To learn more about the Manufacturing Suite click here

Other Industries

Acumatica’s is built on the world’s best cloud and mobile technology, it provides a solid foundation for the wide range of business applications that make up Acumatica.

Customers in any industry can benefit from Acumatica which is:

  • Truly cloud and truly mobile for anytime, any device, anywhere access
  • Scalable as your resource demands grow
  • Integrate with the multi-cloud world
  • Ready for global business with multi-currency capabilities
  • Adaptable to support your changing requirements

Acumatica is a very adaptable system and supports most industries.

Some of the other industries it supports

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